Problem: Organising meetings can be a near impossibility and very time-consuming.
Solution: Microsoft Teams ‘Meeting’ tool
Microsoft Teams – one of the world’s most successful apps ever created, with an average daily user count of 115 million, throughout the Covid-19 pandemic has gradually risen to be a force to be reckoned with. A particularly popular feature of Teams is its audio/video conferencing capabilities which allow you to hold a meeting with up to 300 people, and ‘live events’ with up to 20,000 – a truly staggering number!
Meetings has been designed to be an intuitive platform. We do not need to go through the basics but let us have a look at the features of Meetings commonly overlooked and explore some tools that will help the way you and your employees work.
Scheduling Meetings and the Scheduling assistant
It can be particularly tedious scheduling meetings – whether your team is 10 strong or 1,000 it can prove challenging to find a time when you and your team are all available. Teams ‘scheduling assistant’ makes this task much easier. Let us have a look how to use it.
Sounds like any other application designed around booking meetings, right? Yes, it is similar, but Teams is unique in many ways. The next step is the most noticeable.
Another feature is ‘In-Meeting’ chat.
A participant in the meeting may need to communicate with another participant, but just speaking up will interrupt the speaker and the person holding the meeting. Muting everyone does not make for a very productive setting. In-Meeting instant messaging makes this possible without interrupting the speaker.
To display the chat interface, select ‘show conversation’ from the menu of actions at the top right of the meeting window.
This leads onto another tool that avoids disruption. The ‘raise your hand’ feature in a meeting.
‘Raise your hand’
With this feature you can get the attention of the speaker without interrupting the entire meeting. We will now take a brief look at how to achieve this.
By using the selection of features Teams has to offer correctly, you too can reap the benefits like the millions of other people worldwide. Take some time to explore Teams thoroughly and learn of its different features, and it will soon become apparent that some of its best tools can be found below the surface.
Want to find out about some of Teams’ more intricate features?
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